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Northease Manor School

Parent and Friends Association (PFA)

Our Role 

The role of the PFA is to enable cohesion between the school, teachers and parents through social and fundraising events and activities. 

We bring together parents and teachers to raise funds and to have fun doing it! With our fundraising we aim to enrich Northease Manor students’ education by providing equipment and materials to enhance the building and facilities of the school. We do this by organising a variety of fundraising and social events throughout the year. 

It is not the role of PFA to raise or discuss individual pupil or parent concerns. Such matters should be raised through the appropriate channels following school guidelines. 

School management/operational procedures; curriculum or timetabling; staff selection and appointment; school hours or holidays and management of budget all fall outside the remit 


Click for Our Objectives 

To enhance the sense of community at Northease by (for instance but not exclusively) organising and running social events, creating opportunities for parents, teachers and students to enjoy and form good relationships. 

To enhance the experience of Northease Manor students by raising funds; used for additional resources. Funds raised by the PFA are intended to provide ‘extras’ not already provided by the school's main income – often 'fun things' that make learning more interesting and exciting. 

To promote positive close co-operation & communication between parents & school. 

To provide activities & events to support and enhance school provision. 

To consider suggestions from staff, parents and students (via school council) as to how funds should be spent and authorise expenditure. 

Click for Our ways of working 

All parents/legal guardians and teachers are automatically members of the PFA. 

The PFA is run by a committee, elected bi-annually at the annual general meeting. 

The PFA committee consists of a chair, a vice-chair, a treasurer, a secretary and ordinary committee members. These ordinary members include at least one, and often two, parents from each year as 'year social reps'. Their job is to pass on information from the PFA to other parents in their child’s year. 

The committee positions are unpaid voluntary roles. 

The PFA committee and the Head decide how to spend PFA funds. Common items include computers, playground equipment, a school minibus and smaller purchases such as presents for Father Christmas to distribute. 

The PFA committee usually meet once a term and may set up smaller working groups to organise individual events. 

Committee membership would normally last for a period of two years with the possibility to continue for longer if wished for (but not for more than three years). After two years the opportunity to participate would be opened up to new people. 

The formal committee will meet at least once each term while additional meetings are organised for specific events & activities. Staff members and school governors attend relevant meetings. 

Members may be contacted in between meetings for advice should the need arise. 

The PFA organises at least one event per term.  

There is an Annual General Meeting held in May every year. 

There are no minimum or maximum time requirements from members; everyone contributes their time on a voluntary basis. 

Click for the Committee Roles and Duties


The Chair has the role of leadership and should ensure that issues are properly debated and that agreement is reached. 

Key responsibilities: 

  • primary contact for communications with the school 
  • chair PFA meetings 
  • approve the agenda of meetings 
  • approve and ‘sign off’ the minutes of meetings 
  • get to know members of the committee and year social reps, ensuring they understand their individual roles and encourage open communication 
  • welcome and involve new members 
  • write up the report for the annual AGM 
  • agree use of PFA funds with the school once authorised by PFA 

Vice Chair 

The Chair and Vice Chair have an associated and shared relationship and a split of responsibilities as above is agreed between themselves. 


The treasurer manages and controls the funds the PFA raises by recording all income and expenditure. 

Key responsibilities: 

  • managing cash and bank account 
  • advise the bank of agreed changes to the bank mandate, ie those authorised to sign cheques 
  • sign cheques with a second committee member co-signing 
  • withdraw money to provide a cash float for events 
  • arrange appropriate licenses for events 
  • keep all original invoices 
  • maintain the financial records 
  • provide regular updates on income & expenditure at meetings 
  • draw up the annual accounts 


The Secretary is a key committee member as they are responsible for ensuring effective communication links between committee members and between the PFA and the school. 

Key responsibilities: 

  • prepare agendas and minutes of meetings and distribute to all the committee and PFA in good time 
  • help the Chair ensure that committee meetings run smoothly 
  • make meeting & event arrangements 
  • preparation of publicity flyers, posters, etc. for events 
  • update PFA webpage in liaison with school 
  • maintain contacts list of members and year social reps 

Year social reps 

Year social reps ensure good communication between parents, teachers and the PFA. The role can be taken by more than one parent from each year group. They may run with mini projects for their allocated year, contributing ideas and helping out where they can with PFA events. 

Key responsibilities: 

  • induction of new families into their year group 
  • provide feedback and ideas from year to the PFA 
  • help the PFA with organisation of events and to recruit volunteers 
  • help with PFA communications and disseminate the information to ensure parents are aware of what is happening and asking for parent feedback on where the PFA should spend money, issues etc. 
  • compile a year list with parents contact details (for those who wish to be on it). This is useful for organising socials 
  • arrange year group socials 

June 2021